Hen Party Planning Checklist for Somerset | 2026 Guide

Set potential dates

Choose dates, deliberately avoiding Glastonbury Festival week (typically late June) to ensure availability and better prices. Peak season is June-August.

Check the official Glastonbury Festival website for specific dates well in advance to avoid disappointment.

Establish a budget per person

Discuss with the core group whether you're aiming for a mix of budget and luxury, or leaning one way.

Compile initial guest list & send out 'save the date' communications

Gauge interest and rough numbers (8-16 guests) to inform accommodation size.

Discuss hen party theme ideas

Consider Glastonbury boho, Exmoor adventurer, or cider farm chic to set the tone for decorations and activities.

Research large rural house rentals

Look for properties with hot tubs or ample outdoor space suitable for groups. Advance booking is crucial.

Explore options on specialist platforms like Unique Homestays, Somerset Cottages, or Sykes Cottages for properties in villages like Wedmore, Chew Magna, or near Exmoor.

Investigate group transport options

Due to Somerset's rural nature, car hire for the group is essential. Consider a minibus with a driver from a local firm.

Contact local taxi/minibus companies in larger towns like Taunton or Yeovil, or check Bristol Airport car hire services.

Brainstorm initial activity preferences

Consider popular local options like cider tasting, spiritual walks, horse riding, or glamping.

Delegate planning tasks amongst bridesmaids/organisers

Share responsibilities to avoid overwhelming one person.

Set up a shared document for budget tracking and guest communication

A simple Google Sheet or similar will keep everyone organised.

Research local catering options for a 'dine-in' night

Look for farm-to-table caterers or private chefs who use Somerset produce.

Check out 'The French Kitchen' for bespoke catering or local farm shops for recommendations like Teals near South Cadbury.

Explore glamping or tipi hen party options

Many sites offer hot tubs and a festival-like atmosphere.

Investigate 'The Orchard at Knowle Farm' or 'Honeycombe House Glamping' for luxury tipi experiences with festival vibes.

Check Exmoor National Park Authority events calendar

Look for guided walks or specific activities that might align with your dates.

Visit the official Exmoor National Park website for verified information and certified guides.

Identify a 'lead' contact person for the weekend

This person will handle on-the-day logistics and emergencies.

Start a Pinterest board for Somerset hen party inspiration

Collect ideas for decorations, activities, and outfits.

Gauge interest in wild swimming spots

If adventurous, research safe local river spots.

The River Barle in Exmoor or designated spots on the River Brue offer picturesque but often cold swimming opportunities; always check local safety advice.

Preliminary research on axe throwing venues

A unique, fun activity growing in popularity.

Look for activity centres near Taunton or Bristol, such as 'Axed Global' in Bristol which is accessible from parts of Somerset.

Consider local craft workshops

Pottery, jewellery making, or flower crown workshops can be a fun, relaxed activity.

Search for 'craft workshops Frome' or 'Wells' for independent studios like 'Rook Lane Chapel' in Frome for event spaces.

Book the large rural house/glamping site

Confirm numbers and secure your preferred accommodation as soon as possible due to limited availability for large groups.

Book directly with properties or via trusted local agencies like Somerset Cottages; ask about 'Visit Somerset' verified properties.

Secure group car hire or minibus with driver

Ensure appropriate size for the group and luggage, especially if collecting from Bristol Airport or Taunton train station.

Pre-book with firms such as 'Yeovil Minibuses' or 'Taunton Taxis' well in advance.

Book a Glastonbury spiritual experience

Arrange a guided walk around Glastonbury Tor and surrounding mystical sites.

Contact a 'Visit Somerset' verified local guide for a bespoke tour of Glastonbury Tor (National Trust site) and Chalice Well.

Confirm a cider tasting tour

Book a private tour and tasting at a renowned Somerset cider farm.

Contact Sheppy's Cider near Taunton or Burrow Hill Cider Farm for engaging tours and tastings – they often partner with tour operators.

Book horse riding on Exmoor

Arrange a guided trek for your group through the stunning Exmoor landscape.

Book with 'Periton Park Riding Stables' or 'Wimbleball Lake Activity Centre' which are Exmoor National Park Authority certified guides.

Reserve glamping/tipi pitches with hot tubs

If applicable, confirm hot tub access and any specific amenities for a festival vibe.

Confirm details with providers like 'Longlands Glamping' or 'The Bell Tent Company' for specific glamping features.

Book a private chef or local caterer for one evening

Arrange a special meal featuring local Somerset produce.

Consider 'Exmoor Feasting' for a unique local dining experience delivered to your accommodation.

Finalise wild swimming location and consider a local guide

For safety, especially if inexperienced, a local guide is recommended for spots like the River Barle.

Consult local adventure companies in Dulverton or Exford for guided wild swimming tours.

Book an axe throwing session

Secure your slot for this fun, competitive group activity.

Confirm availability and group packages with 'Somerset Activities & Events' if they offer it, or nearby larger venues.

Arrange a welcome hamper with local Somerset produce

Include local cider, cheese, fudge, and other treats.

Order a bespoke hamper from 'Pyne's of Somerset' or 'Kilver Court Farm Shop' in Shepton Mallet.

Confirm any desired spa treatments or mobile beauty services

Many rural houses can accommodate mobile therapists.

Search for mobile therapists covering Somerset, or check local spas like 'The Gainsborough Bath Spa' if you're venturing to Bath.

Collect deposits and final payments from guests

Set clear deadlines to ensure all bookings can be secured.

Create a detailed itinerary draft for the weekend

Include timings, addresses, and contact numbers.

Research local pubs or restaurants for group meals

Book tables well in advance, especially for larger groups.

Consider 'The Talbot Inn' in Mells or 'The New Inn' at Priddy for traditional Somerset pub experiences.

Book any local walking tours or guides

If you plan specific hikes on Exmoor or the Mendips, a guide can enhance the experience.

Contact the Exmoor National Park Centre in Dulverton for recommendations on certified walking guides.

Confirm final dietary requirements and allergies with all providers

Essential for caterers, restaurants, and activity providers.

Consider booking a local photographer

Capture special moments without relying on phone cameras.

Search 'Somerset hen party photographer' or 'Glastonbury wedding photographer' for local talent.

Final check all bookings and confirm payments

Double-check with accommodation, activity providers, and transport services.

Share the detailed itinerary with the entire group

Include GPS coordinates for rural locations and specific meeting points.

Create a WhatsApp group for immediate communication

Essential for coordinating arrivals and activities, especially in rural areas.

Assign car share groups for internal Somerset travel

Plan who is travelling with whom if using multiple cars.

Prepare welcome packs/goodie bags for each guest

Include a miniature Somerset cider, fudge, and a small itinerary card.

Source items from local shops like 'Fudge Kitchen' in Bath or 'Somerset Cider Brandy Company' for authentic treats.

Shop for food and drinks for the house/glamping site

Stock up on breakfast items, snacks, and any self-catering ingredients.

Utilise larger supermarkets in Taunton or Yeovil, or order a delivery to your rural accommodation via providers like Waitrose or Tesco.

Check the weather forecast for Somerset

Prepare for all conditions, especially for Exmoor walks or outdoor glamping.

Use a reliable local forecast like the Met Office for specific Somerset regions.

Remind guests about limited mobile signal

Especially in Exmoor areas; suggest downloading offline maps and using communication apps over Wi-Fi.

Download offline maps of Somerset villages and routes

Crucial for navigation where signal is patchy.

Use Google Maps' offline feature for areas around Exmoor National Park or the Mendip Hills.

Pack essentials: walking boots, waterproofs, swimwear, festival outfits

Ensure everyone is prepared for the variety of Somerset activities.

Charge all phones and power banks

Important for navigation, photos, and communication.

Confirm any last-minute special requests with activity providers

E.g., birthday cakes, specific music requests.

Arrange key collection for the rural house/glamping site

Confirm if it's a key safe, meeting the owner, or a local collection point.

Finalise emergency contact list for all guests

Include any medical notes or allergies.

Prepare a festival-themed music playlist for the weekend

Get the party vibes going.

Double-check car hire details and driver assignments

Confirm pick-up times, locations, and designated drivers.

Purchase any last-minute decorations or party accessories

Enhance the chosen theme for the accommodation.

Explore independent shops in Frome for unique decorations or 'Clark's Village' in Street for general party supplies.

Print out all important booking confirmations and directions

As a backup in case of phone battery or signal issues.

Plan for any specific gifts or surprises for the bride-to-be

Coordinate amongst the group if necessary.

Travel to Somerset and meet at designated pick-up point/accommodation

Ensure everyone arrives safely at the agreed location.

Collect keys for the rural house/glamping site

Follow the pre-arranged instructions for access.

Unpack, settle in, and delegate room assignments

Get comfortable in your Somerset retreat.

Decorate the accommodation with personal touches

Enhance the theme and create a festive atmosphere.

Enjoy welcome drinks, ideally with local Somerset cider

Kick off the celebrations with a taste of the region.

Serve a variety from 'Thatchers Cider' or 'Somerset Cider Brandy Company' from the welcome hamper.

Conduct a brief itinerary overview with the group

Ensure everyone knows the plan for the day and the weekend.

Embark on the first planned activity

E.g., a spiritual walk up Glastonbury Tor or exploring the immediate area.

When visiting Glastonbury Tor, ensure you check National Trust opening times and access information.

Ensure everyone has contact numbers and emergency information

Distribute printed copies or send via the WhatsApp group.

Have a designated sober driver for any excursions involving alcohol

Especially important for cider tastings or pub visits.

Start the festival-themed playlist

Get the party atmosphere in full swing.

Take plenty of group photos

Capture memories, perhaps with iconic Somerset backdrops like Glastonbury Tor.

Prepare the hot tub if available at glamping/accommodation

Allow time for it to heat up.

Enjoy the planned evening meal

Whether catered, at a local pub, or self-prepared.

Play hen party games or organised activities

Break the ice and add to the fun.

Ensure all guests are comfortable and have what they need

Check on everyone throughout the day and evening.

Confirm next day's plans and timings before bed

A quick recap will ensure a smooth start to the next day.

Establish a clear-up rota for shared spaces in the rural house

Maintain tidiness and distribute tasks fairly.

Enjoy a campfire if allowed at the glamping site

Check local fire rules, especially within Exmoor National Park.