Hen Party Planning Advice

Your step-by-step guide to planning the perfect hen party celebration

Hen Party Planning

Hen Party Planning Advice

Expert tips and guidance for planning the perfect hen celebration from start to finish

Planning TimelineBudget Guide

Planning the Perfect Hen Party

Planning a hen party can feel like a big responsibility, but with the right approach, it can be a fun and rewarding experience. Whether you're a maid of honor, bridesmaid, or friend tasked with planning, this guide will help you create a memorable celebration that the bride-to-be will love.

The key to a successful hen party is preparation and communication. Start early, involve the bride in key decisions, and be mindful of everyone's budget and preferences. This guide breaks down the planning process into manageable steps and provides expert advice on common challenges.

Hen Party Planning Timeline

Follow this timeline to stay on track with your hen party planning. Starting early is key to securing the best venues, accommodation, and activities.

6-9 Months Before

Initial Planning

  • •Get the bride's preferences and no-gos
  • •Set a rough date range
  • •Create a guest list with the bride
  • •Set up a group chat
  • •Start researching locations
4-6 Months Before

Book Accommodation

  • •Choose and book accommodation
  • •Get initial deposits from guests
  • •Research activities and entertainment
  • •Plan a rough itinerary
  • •Start collecting decoration ideas
2-4 Months Before

Book Activities

  • •Book main activities
  • •Plan meals and book restaurants
  • •Order decorations and props
  • •Create detailed itinerary
  • •Send out detailed information to guests
1-2 Months Before

Final Preparations

  • •Collect final payments
  • •Order any personalized items
  • •Plan games and entertainment
  • •Create welcome packs
  • •Confirm all bookings
1-2 Weeks Before

Last Minute Checks

  • •Send final itinerary to everyone
  • •Pack decorations and supplies
  • •Create emergency contacts list
  • •Check weather forecast
  • •Get any final items needed

Budget Planning Guide

Money matters can be one of the most challenging aspects of hen party planning. Here's a breakdown of typical budget allocations and money-saving tips for each category.

30-40%

Accommodation

20-30%

Activities

15-20%

Food & Drink

5-10%

Decorations & Props

10-15%

Transport

General Money-Saving Tips

  • Book midweek: Accommodation and activities are often significantly cheaper Monday-Thursday.
  • Off-peak seasons: Avoid bank holidays, summer peaks, and wedding season for better rates.
  • Book in advance: Many venues offer early bird discounts for bookings 6+ months ahead.
  • Consider group discounts: Ask about discounts for larger groups when booking activities.
  • BYO food and drinks: Self-catering can save significantly on food and drink costs.
  • DIY decorations: Create your own decorations or buy from budget retailers rather than specialty shops.

Common Planning Mistakes to Avoid

Learn from others' experiences and avoid these common hen party planning pitfalls.

Not Setting a Clear Budget

Discuss costs early and be transparent about expectations to avoid awkward situations later.

Planning Without the Bride's Input

While some surprises are great, make sure you know her preferences and absolute no-gos.

Leaving Things Too Late

Start planning early to secure the best venues, activities, and accommodation at better prices.

Over-scheduling

Allow for downtime and flexibility in the schedule - not everything needs to be planned.

Ignoring Group Dynamics

Consider that not everyone may know each other and plan some ice-breaker activities.

Hen Party Organizer's Checklist

Create a shared spreadsheet for budget tracking and payments
Set up a group chat for all attendees
Create a mood board or theme ideas to share with the bride
Collect dietary requirements and allergies from all guests
Create an itinerary document to share with all guests
Prepare an emergency contacts list including local taxis
Plan a few ice breaker games for guests who don't know each other
Confirm all bookings one week before the event

Location Considerations

Choosing the right location is crucial for a successful hen party. Here are some factors to consider:

UK Destination

  • +No passports or currency exchange needed
  • +Usually more affordable for all guests
  • +Easier for guests with limited time
  • +Better for last-minute changes

Abroad

  • +Guaranteed better weather (depending on destination)
  • +Creates a more special/unique experience
  • -Requires more advance planning (6+ months)
  • -Usually more expensive for all guests

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